Which Customer Service Channels Should You Actually Support?
- Brainz Magazine
- 6 days ago
- 5 min read
Abisola Fagbiye is a Customer Experience Strategist and Microsoft 365 Productivity Consultant with a Professional Diploma in CX from The CX Academy, Ireland. A WiCX member, she transforms how businesses connect with customers, turning interactions into drivers of loyalty and growth.
Being available across all channels might seem customer-focused, but it can lead to delivering average service to many rather than outstanding service to a few. More options do not necessarily mean better experiences. They can stretch your team too thin, making it harder to excel where it truly counts.
It is understandable to want to be accessible through every possible way your customers might try to contact you. Providing options like phone, email, chat, social media, text, and whatever new methods come along shows that you care about meeting them where they are. Of course, many companies find it challenging to do this well, often stretching their resources thin across numerous channels and ending up offering average service everywhere instead of outstanding service somewhere. Focusing on a few key channels can help ensure you are truly connecting and providing excellent support.
While phone support and email are still common, many customers now look for ways to connect via chat, social media, messaging apps, video, and even new platforms as they emerge. Each of these channels comes with its own set of expectations, response times, and skills needed. Email is great for responses sent when convenient. Chat is best for quick replies. Phone calls are perfect for real-time conversations, and social media adds a layer of public accountability. Because of these differences, the same human agent might not excel equally across all channels.
Expectations vary dramatically by customer service channel
Research consistently shows that consumers truly appreciate quick responses on social media, often expecting faster replies there than on other channels. According to Conversocial, companies that overlook social inquiries tend to lose more customers compared to those that respond promptly. Customers generally prefer quicker responses via chat over email, but they are comfortable with a slightly longer wait for email, as it allows for a more thoughtful reply. On the other hand, phone calls need immediate attention. American Express research highlights that many customers find waiting on hold enough of a reason to give up on a company altogether.
Learn how response time expectations vary across channels and how they impact satisfaction. Recognising these differences helps you set realistic goals and improve the overall customer experience.
Mobile is baseline, not optional
Did you know that mobile devices make up most web traffic, as reported by Statista? Yet many users encounter frustrating experiences on their phones, which can influence their decision to buy. On a brighter note, Google research highlights that faster-loading websites enjoy significantly higher conversion rates. Mobile performance is not just about picking a channel. It is a vital part of every digital interaction.
Think of mobile as the main design challenge. When you create mobile-first experiences, they generally work well on desktops too. However, designing only for desktop often misses the mark on mobile.
Emerging channels offer differentiation
According to LogMeIn, most consumers prefer support options such as video and screen sharing, yet fewer than half of organisations offer these features. Forrester Research shows that companies using co-browsing software see stronger revenue growth. Since visual information is processed much faster than text, letting customers show their problems rather than describe them can lead to quicker solutions. This support channel, which many competitors have not yet adopted, could be an excellent opportunity for you to stand out.
Choose strategically, not comprehensively
Please take a moment to genuinely connect with your customers by exploring both their channel preferences and observing their actual behaviours. Remember, actions often say more than words. It is worthwhile to review how your existing channels are performing, as you might discover where you excel in providing fantastic service and identify areas where a little extra attention could make a big difference.
Keep in mind that different customer segments often favour different ways to reach out, so understanding these preferences can really enhance their experience. Be honest with yourself about what resources are needed. Real-time options like phone and chat thrive with steady staffing, while email and other asynchronous channels can be managed effectively through batching, aligning well with your capacity. These insights, shared with warmth and care, work together to create a friendlier, more welcoming environment for everyone.
Focus creates excellence
Choose a couple of your strongest channels where you can truly shine by giving your best. Set clear goals for how quickly you respond and resolve issues. Make sure your team is well-trained to meet these standards consistently. Be open about how well you are doing by sharing performance results, which helps build trust.
Clearly explain which channels are available to customers and which are not. People appreciate knowing what to expect, and it can be frustrating if they only learn about limitations when they need help. Lead your customers toward the channels that work best for your team. When adding new channels, think carefully and introduce them only if you are confident you can deliver excellent service from the start. Trying to handle more channels than you are ready for can leave customers feeling disappointed, sometimes even worse than if you had not offered those options at all.
Integration matters more than quantity
Having all customer information in one profile makes these transitions seamless, which can help your team feel more in control and competent. Providing a consistent and friendly experience everywhere helps build trust and makes customers feel valued, reinforcing confidence in your integrated approach. Understanding omnichannel strategy is essential for effective channel integration.
Measure what matters for allocation
Keep track of the cost per resolution for each channel, as some may resolve issues more efficiently in your specific situation. It is also helpful to measure customer satisfaction by channel and see which channels attract the happiest customers. Do not forget to consider lifetime value by channel preferences, ensuring your mix best serves your most valuable customers. Remember, the most affordable channel is not always the most effective one.
Once you have identified your main priorities, it is helpful to develop tailored training for each communication channel. Keep in mind that phone conversations are different from written messages, and both are distinct from video interactions. Establish clear quality standards for each channel and build specialised expertise within your team for each area. Rather than expecting every agent to be perfect across all channels, nurturing specific skills can create a more confident and capable team.
Understanding how to build customer loyalty requires consistency across your chosen channels.
Stop spreading resources too thin across channels. “CX is Everyone’s Job” helps leadership teams make strategic decisions about where to invest for maximum impact. You will learn a framework for evaluating channel ROI, when to add versus eliminate channels, and how to communicate channel strategy without disappointing customers. Excellence in three channels beats mediocrity in eight. Book for your conference or leadership event, or email abisola@abisolafagbiye.com.
Read more from Abisola Fagbiye
Abisola Fagbiye, Customer Experience Strategist
Abisola Fagbiye is a Customer Experience Strategist and Microsoft 365 Productivity Consultant who helps organisations rethink engagement, build CX-driven cultures, and drive retention and growth. With global experience spanning SMBs to enterprises, she delivers workshops and training that blend strategy, energy, and actionable insight. She is a mentor and rising voice in CX leadership.
Further reading:
How to Turn Satisfied Customers Into Loyal Advocates
How to Train Customer Service Teams That Actually Perform
Why Customers Hate Repeating Themselves (And How to Fix It Finally)
How Fast Is Fast Enough? Meeting Customer Response Time Expectations
