Written by: Janifer Wheeler, Senior Level Executive Contributor
Executive Contributors at Brainz Magazine are handpicked and invited to contribute because of their knowledge and valuable insight within their area of expertise.
As a small business owner, you know that productivity is key to your success. If you can’t get things done, you won’t be able to grow your business and achieve your goals. That’s why it’s important to have a system to stay productive. This blog post will discuss some essential tips for small business owners to increase productivity. Follow these tips, and you’ll be on your way to achieving more.
How Can a Small Business Increase Productivity?
Time Management
One of the most important things you can do as a small business owner is managing your time effectively. This means setting aside time for specific tasks and sticking to them. You may also want to consider using a time tracking tool like RescueTime to help you keep track of how you’re spending your time.
Delegate and Outsource
Another important tip for increasing productivity is to delegate and outsource tasks that can be done by someone else. This frees up your time to focus on the most important tasks. Some ways to delegate and outsource tasks include hiring an employee or virtual assistant or using a service.
Some tasks you may want to delegate or outsource include:
Social media marketing
Content creation
Customer service
Bookkeeping
Data entry
Set Priorities
An essential tip for small business owners is to set priorities. This means knowing what tasks are the most important and must be done first. You can use sales productivity tools to help you set priorities and organize. Some factors you may want to consider when setting priorities include:
The urgency of the task
The importance of the task
The time it will take to complete the task
Your energy levels
Take Breaks
It’s important to take breaks throughout the day to rejuvenate and refuel. This will help you avoid burnout and maintain a high level of productivity. Some ideas for taking breaks include:
Going for a walk
Taking a nap
Reading or listening to music
Spending time with family or friends
Create a Routine
Having a daily routine can help you stay focused and on track when you know what tasks need to be done and when it’s easier to get them done. Some things you may want to include in your daily routine include:
Wake up at the same time each day
Exercise
Eat healthy meals
Set aside time for work
Set aside time for relaxation
Go to bed at the same time each night
Set Boundaries
It’s important to set boundaries between work and life. This means knowing when to stop working and take a break. Otherwise, you may find yourself working all the time and not enjoying your life outside work.
Get Enough Sleep
Sleep is essential for maintaining a high level of productivity. When you’re well-rested, you have more energy and focus on getting things done. Some tips for getting enough sleep include:
Going to bed and waking up at the same time each day
Creating a bedtime routine
avoiding caffeine before bed
avoiding electronics before bed
sleeping in a dark, quiet room
What are Productivity Tools?
When looking into getting more productive, many clients struggle. And that’s understandable. Being productive on your own can be a struggle. Most productivity coaches have their own toolbox of productivity tools they recommend. These tools range from time-tracking assistants to organization aides and prioritization calendars. Here are a few:
RescueTime
RescueTime is a time-tracking tool that helps you track how you spend your time. You can use RescueTime to:
Set goals for yourself
See where you’re spending most of your time
Get insights into your productivity
Find out which activities are distracting you from work
Block distracting websites
Prioritize
Prioritize is a tool that helps you set priorities and get organized. You can use Prioritize to:
See all of your tasks in one place
Set priorities for your tasks
Get reminders for upcoming deadlines
Track your progress over time
Share your task list with others
Get insights into your productivity
Integrate with other productivity tools
Fiverr
Fiverr is a service that helps you delegate and outsource tasks. You can use Fiverr to:
Find freelancers to do work for you
Get help with social media, marketing, design, and more
Save time by delegating tasks
Get insights into your productivity
Pay only for the work you need
Evernote
Evernote is a tool that helps you take notes, save ideas, and get organized. You can use Evernote to:
Save notes, ideas, and snippets
Access your notes from anywhere
Get organized with notebooks and tags
Share notes and collaborate with others
Find anything fast with a search
Save time with templates
Get insights into your productivity
Integrate with other productivity tools
Todoist
Todoist is a task management tool that helps you keep track of your to-do list. You can use Todoist to:
Set priorities and due dates for your tasks
Get reminders for upcoming deadlines
Track your progress over time
What is the Importance of Productivity Tools?
Now that you have a good idea of some extremely important time-saving tools to put extra minutes on your clock, let’s take some time to consider some additional benefits of Productivity tools.
They Help you Save Time
The whole point of sales productivity tools is to help you save time. You can do more in less time by automating, delegating, and organizing your work. Saving time means being able to:
Get more work done
Spend more time on things you enjoy
Have a better work-life balance
They Help you be more Organized
Being organized can help you be more productive. When you have a system in place for your work, it’s easier to get things done. Some benefits of being more organized include:
Knowing where everything is
Having a plan for your work
Being able to find things quickly
Avoiding overlap and duplication
Being able to see your progress
Feeling less stressed
Organizations can also help you:
Make better use of your time
Meet deadlines
Get more done in less time
They Help you Focus
Productivity tools can also help you focus on your work. You can get more done in less time by blocking distractions and helping you stay on task. Some benefits of better focus include:
– Being able to concentrate for longer periods
– Avoiding burnout
– Getting more done in less time
– Feeling less stressed
– Having a better work-life balance
Tips for Staying Focused
– Set priorities for your tasks
– Break down big projects into smaller tasks
– Use a timer to focus on specific periods
– Take breaks regularly
– Avoid multitasking
– Eliminate distractions
Productivity tools can help you be more productive by automating tasks, organizing your work, and helping you focus on your work. Some benefits of being more productive include:
Getting more done in less time
Having a better work-life balance
Feeling less stressed
Having more time for things you enjoy
They help you get Insight into your Productivity
Many productivity tools include features that help you track your progress and get insights into your work. Some benefits of getting insights into your productivity include:
Seeing where you need to make improvements
Identifying areas of wasted time
Finding ways to be more efficient
Setting goals for your productivity
Tracking your progress over time
Tips for Getting Insights Into Your Productivity
Use a productivity tracker to track your progress
Set up weekly or monthly reports to track your productivity over time
Look for patterns in your work habits
They help you Integrate with other Productivity Tools
Productivity tools often integrate with other productivity tools. This can help you save time by automating tasks and avoiding duplication. Some benefits of integrating with other productivity tools include:
Having all of your work in one place
Saving time by not having to switch between tools
Having a more seamless workflow
They help you Manage your Team’s Productivity
If you have a team, productivity tools can help you manage your team’s work. Some benefits of managing your team’s productivity include:
Having an overview of your team’s work
Tracking progress on projects
Identifying areas of wasted time
Finding ways to improve efficiency
As a small business owner, there are a lot of things you need to juggle. Letting your productivity slip from managing your team to meeting deadlines is easy. But by using productivity tools, you can make your life much easier.
Productivity tools can help you be more organized, focus on your work, and be more productive. They can also help you get insights into your work and integrate it with other productivity tools. And if you have a team, they can help you manage your team’s productivity.
So if you’re looking to increase your productivity, check out some of the best productivity tools for small businesses. You can also consider getting the help of a productivity coach who will develop effective strategies to help you make your business more productive. You’ll be glad you did.
Janifer Wheeler, Senior Level Executive Contributor Brainz Magazine
After retiring from teaching, Janifer Wheeler realized she had a bigger calling.
She now brings her 20+ years of experience in education to the production industry to help entrepreneurs and teams find the proverbial work-life balance by following her JOYfully method.
She’s also founded The JOYFully BadAss Academy, where they teach people how not only to do more but enjoy every minute of their workday — without taking any excuses or guilt home with them either (we know what it’s like). Give me 30 days, you won’t regret it! Click here to learn more.
