Do More With Less – How Small PR Teams Deliver Enterprise Impact
- Brainz Magazine
- Oct 2, 2025
- 5 min read
Mike Falkow is the CEO of Meritus Media, a PR and digital marketing agency based in Los Angeles. He is also known for his work as a creative director in former roles at Falkow Creative and Rogue Magazine. He's a published author of the novel Desert Storm, released in 2025, and host of the ProActive Podcast.
Marketing budgets are tight, yet expectations keep rising. That reality favors senior-led boutiques that move fast, measure what matters, and keep the strategist close to the pitch. You can also see the shift in the rankings. CommPRO’s August Top 10, produced with CommunicationsMatch, highlights smaller and regionally focused agencies overtaking household names, a sign that clients are rewarding focus, speed, and senior attention.
As a boutique CEO, I see a few reasons this model wins right now.
Senior time beats headcount
Clients want a strategy on Monday and coverage by Friday. Smaller teams put senior operators to work from day one, which cuts internal routing and preserves momentum. In a flat budget year, that matters. The goal is not more meetings, the goal is faster truth, what is the angle, who needs it, and what asset will land it. The best boutiques scope around outcomes, not hours.
For a quick refresher on PR fundamentals aimed at non-PR leaders, Brainz has a helpful primer, “The New Wave of Public Relations”.
Specialization reduces waste
Most briefs do not need a giant service menu. They need narrative clarity, reporter fit, and a useful asset. Boutiques that have long-established and nurtured relationships with publications and journalists get there quickly because they already know the beats, the blind spots, and the proofs that persuade. That is one reason smaller firms keep showing up in monthly Top 10 lists, they show up with a narrow promise they can deliver on.
Earned-first thinking builds trust and value
Journalists keep asking for fewer pitches, higher relevance, and proof that the story is real and useful. Your pitch should be personalized, concise, and backed by data or a tangible asset. Think exclusive insights, a credible expert, a short explainer, or a simple dataset they can see. Keep it useful, and keep it short.
Fundamentals are the force multiplier
Small teams win when they marry speed to deep knowledge of the craft. Cutlip and Center define public relations as the management function that establishes and maintains mutually beneficial relationships between an organization and the publics on whom its success or failure depends. That framing keeps work disciplined, senior, and tied to outcomes.
Their management process is a simple loop that boutiques can run quickly and well. Step one, define the problem. Step two, plan and program. Step three, take action and communicate. Step four, evaluate the program. A small, senior-heavy team can move through that loop in days, not months, and improve with each cycle.
A boutique operating system you can borrow
If you lead a small team or are hiring one, use a simple operating system that aligns resources to outcomes.
Discovery sprint: Five questions. What is the outcome in plain language? Who needs it? What proof do we have? What asset can we create quickly? Which three journalists or publications will actually use it?
Story math: Angle plus proof plus asset. Pick one angle and pair it with proof that is easy to verify. Package a single asset that lowers friction, whether it’s a one-page brief, a two-minute video cut, or a useful infographic.
Pitch design, one by one: Write three personalized versions of the pitch for three different journalists. Add a statement of why it’s relevant and the usable element at the top. Keep it short and sweet. Follow with some quick bullets of proof or data.
Fast turns, tight windows: Book interviews in a crisp window. If the feedback is no or not now, pivot to a second proof or a different segment without waiting for a monthly status.
Measure what moves, not what looks big: Show the links between activity and business. That is what earns renewals in a flat budget year.
The 15-minute scorecard
You can evaluate any PR program, big or small, in one short review each week.
Did we deliver one reporter-ready asset this week that a journalist would actually use?
Did we pitch a named reporter with a reason that fits their recent coverage?
Did we include verifiable data, a customer voice, or a short artifact the outlet can embed?
How effectively did we use our time? From angle decision to first pitch sent, track in hours
Outcomes. Quality of on-message coverage, search lift on target SEO terms, branded search uptick after coverage, and sales touch points influenced.
Did we learn anything that we can use to improve next time?
Keep the scorecard to a single slide. You are building a habit, not a binder.
Measurement that budget holders can trust
Executives do not buy impressions, they buy progress. Tie your work to three layers.
Coverage quality, outlet credibility, quote placement, message resonance.
Visibility signals, referral traffic from coverage, search lift on key terms that matter to your category, social saves and shares where your customers and audience live.
Commercial relevance, assisted form fills, demo requests, affiliate or marketplace movement, and sales team references.
Scale without the bloat
Boutiques scale through networks, not org charts. Partner with a few specialists you can call on for project-specific tasks. A research shop for quick surveys, a designer or data visualization freelancer for charts, a producer or editor for short video, a comms trainer for founder prep. Build these partners into your strategy, and you will still move faster than a large internal handoff chain, with less cost drift. This distributed model mirrors what the latest rankings are signaling, excellence is showing up from a wider set of firms and cities, not just the usual hubs.
Do more with less
In a year of flat budgets, the advantage goes to the teams that simplify. That means senior time, precise angles, fewer but better assets, and measurement that connects to business. The market is rewarding that discipline. The rankings are reflecting it. The companies that lean into it will get more coverage with fewer cycles, which is the real definition of doing more with less.
For readers who want more context on my approach to PR and leadership, my Brainz interview is here, “Leading Meritus Media and Redefining PR in the Digital Age”.
If you want an experienced, senior-led boutique to build a lean, outcomes-first PR program for your brand, visit the Meritus website and reach out to schedule a call.
Read more from Mike Falkow
Mike Falkow, Strategist, Creative Director, and Writer
Mike Falkow is the CEO of Meritus Media, a PR and digital marketing agency in Los Angeles. He helps founders and brands turn expertise into coverage, thought leadership, and measurable growth. Previously a creative director at Falkow Creative and Rogue Magazine, he is the author of the 2025 novel Desert Storm and host of the ProActive Podcast.
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