Recognising the Difference Between Busyness and Productivity for Real Progress
- Brainz Magazine
- Mar 20
- 3 min read
Written by Cleopatra Ogharadukun, Lead Coach and Facilitator
Cleo is the founder of Candid Coaching, helping people and teams create tangible change as a coach, consultant, and facilitator. Known for a direct, honest style, she cuts through the noise with clear growth strategies. Her articles offer practical tips to build resilience and move forward with confidence.
We love to show off how many hours we clock in each day, as though a jam-packed schedule is a mark of true dedication. But if you are zigzagging from one task to the next without meaningful progress, are you actually getting anywhere?
Take Jáde, who arrived at her office at 7 a.m. and left at 7 p.m., five days a week. That is nearly 60 hours of graft per week. On paper, it looked impressive. Yet her key projects dragged on, her stress soared, and she could not pinpoint any real achievements.
Meanwhile, 34-year-old Phil found himself drowning in a sea of doubt. Emails, late-night notifications, and back-to-back calls left him unsure whether his hard work was making a genuine difference. He felt as though he was treading water in the corporate rat race, unsure how to break free.
Both Jáde and Phil eventually realized that “busy” is not the same as “productive.” So, they sought help.
Drawing from our sessions, here are four ways to ensure you make genuine headway in your professional and personal life, rather than simply looking occupied:
Set real priorities for meaningful progress
It is easy to treat a dozen tasks as urgent, only to find you have completed none. Pick one or two duties that will truly shift your goals forward, and address those first.
Tip: Identify the single task that will make the biggest dent in your targets this week. Give it your undivided attention and let everything else wait.
Eliminate the noise
Constant meetings, email alerts, and mobile pings can make you feel indispensable, but they do little for genuine progress if you never find time for deeper work.
Tip: Block off specific times for undisturbed focus. Switch off needless notifications and set boundaries around your availability. Let others know when you will be offline, and watch how quickly your productivity improves.
Measure outcomes, not effort
Logging six hours on a task does not guarantee six hours of results. The real question is: what changed because of your work?
Tip: Track tangible milestones. If you cannot tie your time to actual progress, it might be time to adjust your methods. Productivity should be measured by impact, not by how swamped you feel.
Guard your energy
Burnout can creep up on you, and it is a sure way to lose clarity and motivation. Throwing yourself at every task until you are exhausted is rarely the best approach.
Tip: Recognise when you need a breather. Stepping away for a walk or a few minutes of quiet can help reset your mind. When your energy is restored, you are far more likely to do high-quality work.
Summary
Jáde and Phil both learnt that clocking an impressive number of hours and juggling endless tasks did not equate to genuine success. One action they took was to identify the problem and seek professional help with a coach.
Once they prioritised effectively, cut out distractions, measured real results, and preserved their energy, they finally started to see real progress.
Remember, productivity is about moving forward in a meaningful way, not just looking busy. Cut the noise, focus on what matters, and let your achievements speak for themselves.
What is one action you will focus on to improve your productivity going forward? Leave a note in the comments and share this article with someone who needs it.
Read more from Cleopatra Ogharadukun
Cleopatra Ogharadukun, Lead Coach and Facilitator
Cleo is the founder of Candid Coaching, where she blends her global coaching, consulting, and facilitation expertise to help people achieve real breakthroughs. Her style is direct yet supportive, guiding clients to tackle root challenges and spark lasting progress. Check out her profile for more articles and discover how her methods can lead you toward your next success.
